Quoting software for industrial MRO distributors
Short RFQs, all day long.
Every one is a pricing call.
Industrial MRO and cutting tool quoting is a steady queue of short RFQs: a few end mills, a box of inserts, some abrasives, written in whichever part numbers the buyer had handy. ChannelFlex reads each request, converts competitor numbers to your catalog, and hands your rep a draft quote. Your rep sets the job contract price, picks the brand, and approves every line before it goes out.
Quoting today
The lines are easy. The pricing is the work.
A plant sends six lines for a job. Half are competitor numbers. Two carry a contract price only your senior rep remembers. One has no price on file at all. Multiply that by every quote in the queue and the day is gone before anyone has time to sell.
Competitor part numbers everywhere
The buyer copies numbers off the last supplier's invoice or the catalog they had open. Your rep converts each one to your catalog, brand by brand, before they can price a single line.
The pricing lives in one person's head
Job contract pricing, the brand a customer always buys, the discount agreed on a call last spring. None of it is on the RFQ. The quote waits for the one person who knows, and when they are out, it waits longer.
Items with no price on file
Then there is the item with no price on file. Someone has to look up cost, decide the margin, and type it in. A six-line quote stalls on one line, and the customer is waiting on all six.
How ChannelFlex handles it
How ChannelFlex handles an MRO request
Convert the part numbers, match the lines, and put the pricing decisions in front of your rep fast. A person approves every quote.
Capture the request
Forward the email, the spreadsheet, or the photo of the list from the shop floor. ChannelFlex reads every line, quantity, and unit.
“1/2" 4FL carbide EM AlTiN x6; CNMG 432 inserts x20, same grade as last time; comp # 42-108-5 x4; 6" flap disc 80 grit x50”
Triage stock vs non-stock
Competitor numbers are converted to your catalog with a confidence score. Stock lines with a price on file price out. Unclear matches are flagged.
Source the non-stock
Non-stock lines are routed to your vendor options and grouped per supplier, so your rep sends one request instead of searching a dozen catalogs.
Rep checkpoint
Your rep sets the job contract price, picks the brand, and prices any unpriced line. A person approves every quote before it goes out.
Quote goes out
A priced quote goes back the same morning, not the end of the day, with every line tied to a real part number.
Hand off to the ERP
On acceptance the quote becomes a sales order in your ERP with no retyping, and your rep is on to the next one.
Representative example. Companies, people, part numbers, and prices shown are fictional.
Works alongside the ERP you already run
Prophet 21
CloudSuite Distribution
Business Central
AcumaticaRunning DDI Inform or a homegrown system? Mention it on the demo call.
Results
What Industrial MRO & Cutting Tools distributors see once ChannelFlex is on the desk.
References available on the demo call.
What it takes to start
Live in weeks, not months
Real requests flowing within two to four weeks of starting. Reps forward requests the way they do today and approve the draft in ChannelFlex; the one new screen is the review checkpoint.
A pilot first, with fair and transparent pricing
Start with a pilot on your own requests and prove it on your desk before you commit. Straightforward terms, explained before you start.
Questions
What Industrial MRO teams ask before they book.
ChannelFlex converts competitor and manufacturer numbers to your catalog with a confidence score. When a number could match more than one item, or none, the line is flagged for your rep with ranked options instead of a guess. Your rep picks the right item or marks it for sourcing.
Your rep prices them. ChannelFlex matches the line to the item and quantity and drafts the quote. The price itself is the rep's call at the checkpoint, the same way job contract pricing and brand preference are. Nothing goes out without a person setting and approving the price.
A person, every time. ChannelFlex drafts the quote. Your rep reviews it, fixes anything the match got wrong, sets the pricing, and sends it. Nothing reaches the customer without a rep signing off.
ChannelFlex connects alongside your ERP rather than replacing anything. The demo call walks through exactly what IT provides for your system, so there are no surprises after you start.
Most teams are running real requests within two to four weeks of starting. You forward requests the way you already receive them, and your reps review drafts in ChannelFlex. There is no new system for the plant buyer to learn.
From our founderNo Match Is Better Than a Wrong MatchWhy a flagged line beats a confident wrong tool.See ChannelFlex turn an RFQ into a quote, live.
A 30-minute demo built around representative Industrial MRO & Cutting Tools requests. Have a real one? Send it before the call and we will run it live instead.